Every stage, every condition, every sign-off in one place. Builders report closing out around six weeks faster.
Animation: scattered project files become one register, documents arrive on each floor of a building, the people who owe them are reminded and contribute them, the certifier marks each checklist item satisfied, and closeout finishes about six weeks earlier.
Project managers, builders, developers and certifying authorities run their approvals and handover on DocuBuild.
DocuBuild covers the whole approval and handover. Set up the conditions, chase the evidence, get it certified, and hand it over.
Upload your consent, your templates or your existing checklists and we turn them into a live register, with every condition assigned and dated from the day it lands.
Email and Excel61 pages of conditions that someone still has to turn into tasks.
Consultants and trades upload through their own portal, straight against the item. You see who owes what, what's overdue and where the gaps are, without asking anyone.
Email and ExcelReminders by email, documents landing in an inbox.
Your certifier reviews evidence in their own workspace and comments on the item, released in batches when you're ready.
Email and ExcelEmails back and forth with your certifier.
The same record becomes the handover package. Indexed and searchable, not a folder of PDFs assembled at the end.
Email and ExcelA folder of PDFs assembled at the end.
One live record between your consultants, the PM, and your certifier. Every condition carries its owner, its date and its evidence - so the status of the job is immediate, not something someone compiles.
DocuBuild does the asking. Every request, every comment and every response sits on the item it belongs to, so the whole conversation is in one place and everyone can see who is holding what.
The specific document, the condition it belongs to, and the date it's needed by. Escalating on their own as the date approaches.
Consultant, project manager and certifier all comment on the same item. No forwarding, no cc lists, and no wondering which version of the answer is current.
Every item shows who owns it and where it's up to. Consultants and trades upload through a link, with nothing to install and nothing to learn.
Having everything tracked in one place, from condition compliance through to O&M submissions, reduced the back and forth significantly and gave us confidence going into handover.
Everything is in one place and my certifier saw it directly. We knocked six weeks off our closeout.
We were managing it across too many places. DocuBuild pulled it into one system and made the whole process a lot less stressful.
A great tool for taking multiple emails and correspondence out of the equation.
This is a game changer. I'll be passing your details on to the other builders.
A modern and intuitive platform that simplifies how handover documentation is managed.
Builders report closing out around six weeks faster, and not having to hold the whole thing in your head to get there.
You stop chasing. Reminders go out on their own, consultants and trades upload against the item rather than into an inbox, gaps surface while they are still fixable, and your certifier reviews in the same record instead of sending emails back and forth. One place, everyone in it, removing the traditional back and forth that slows projects down.
Because SharePoint is storage, not a process. Someone still has to collect the documents, rename them, file them, update the register, work out what is missing and chase the consultants. That someone is usually your contract administrator, and whatever they don't get to this week doesn't arrive.
It also means things fall through the gaps quietly. A superseded revision, a missed sign off, a certificate filled out incorrectly. You find those when the certifier opens the file, and then the back and forth begins.
DocuBuild puts your consultants, your trades and your certifier into the same review process, so the gaps surface while there is still time to do something about them.
Minutes, not weeks. Send us your live checklist and we will have it set up while we are on the call with you. Every item loaded and tagged by trade and discipline, with nothing summarised or dropped. Your team is invited straight away, and your consultants, trades and certifier need no logins, just a link. If you have already finished stages, send us those too and we will load them retrospectively so DocuBuild holds the whole project rather than starting from wherever you happen to join.
Keep using it. Procore runs the build. RFIs, drawings, defects, site records, cost. It is your system and we are not trying to replace it.
The issue is that your certifier doesn't have a Procore login, and neither do most of your consultants. So everything from construction certificate through to occupation certificate still runs on email and a spreadsheet, and that is where the weeks go. That is the part we fix.
We work directly with certifiers, so the whole chain sits in one place. A Procore document sync exists if you want it, but most teams find the checklist was never in Procore to begin with.
They don't have to. They get a read only link with your checklist in their own format, and they can download the lot and review offline exactly as they do now.
Most stay in the platform once they see it, because documents arrive already renamed and filed against the right item, and they can see just what has changed since their last review rather than re downloading a whole submission. That is the part certifiers tell us saves them the most time. If yours reviews offline, statuses get updated the way you do now, but the management, the chasing, the versions and the audit trail all still work for you.
That is usually the case, and DocuBuild is built first for whoever is actually running the process.
It still earns its place on your side. You get visibility across every project without asking for an update, and you see blockers while they are still blockers rather than after they have become holding costs. You are in the same record as the certifier and the trades, so when your builder says the occupation certificate is on track, you can see whether it is.
Yes. DocuBuild is configured for NSW, Victorian and Queensland requirements. Every one runs the same job: an approval with conditions, evidence against each one, and an authority who signs it off. What changes is the vocabulary. Construction and occupation certificates in New South Wales, building and occupancy permits in Victoria, building approvals in Queensland. Registered certifier, building surveyor, private certifier. All of it is configuration on the checklist item, not a different product. The NSW Planning Portal integration is our main integration focus and actively in build, with the goal of lodging straight from DocuBuild rather than manually splitting zip folders and mapping your certifier's checklist categories onto the Portal's document types. Ask us where it is up to and we will give you a current answer.
$7,000 + GST per project for a single stage, or $10,000 + GST for the full lifecycle from CC to handover, for contract sums up to $40m. A stage covers every approval in it, so five staged CCs are one fee, not five. Unlimited users, with your certifier, consultants and subcontractors all included. No per-CC, per-user or per-condition fees. Over $40m, or running several projects, we'll price it around your pipeline. Prices are the same in every state; see Plans for the wording in yours.
Amazon Web Services in the Sydney region. All client data, documents and backups are stored in Australia, encrypted at rest with AES-256 and in transit with TLS 1.2 or higher. Backups run hourly incremental and daily full, geo redundant within Australia, retained for 35 days with monthly archival held for twelve months. Restores are tested quarterly.
AI is used in one place only. It reads the consent documentation and proposes checklist items from its conditions. Nothing else touches a model, so search, evidence handling, review and decisions are conventional software. Every proposed item is reviewed, edited, merged or rejected by a person before the checklist is issued, and no status or decision is ever set by a model. Consent document text is the one thing that leaves Australia, processed under terms that prohibit training on client data and held only for a short abuse monitoring window. Extraction can be turned off entirely.
We operate to controls aligned with ISO 27001 and SOC 2 Type II. A full security and data overview is available on request.
Thirty minutes, nothing to prepare. Bring a live job and we will walk it through with you.
Every project your company certifies, in one place.The system builds the checklists, renames the files and keeps every register current. Your certifiers do the assessing.
Animation: one company's projects laid out as nine checklist boards. Projects arrive from the systems the company already uses and each becomes a board, with the conditions that do not apply to its building dropping out. Documents from every project team land on their own project and condition. Each one is read, and a name in the company's convention is proposed for it and applied in one click. The certifier works through one review queue for all of them, each register updates itself, and finished stages go to the government portal. About 5,700 hours of admin a year, based on the assumptions further down this page.
Value from your first project
We'll have it live and show you the client view on the same call. No commitment.
Five jobs eat a certifier's week, and none of them need your qualification. Here is what each one costs you today, and what happens to it in DocuBuild.
Start a project from the system you already use, whether that is your certification software or a spreadsheet, and its details come with it. Drop in the approval or your existing template and every condition comes out coded and tagged, with the lines that don't apply to that building already gone.
By hand todaySetting each project up a second time, typing every condition into a checklist and deleting the lines that don't apply.
Documents from every project team arrive indexed against the project and the condition they satisfy, in your checklist order. Nothing to sort before you begin.
By hand todayLinks and zip files from every project team, named inconsistently, to piece together before you can start.
DocuBuild reads each upload, works out what it is, who issued it and when, and proposes a name in your company's convention. Approve a project's names in one click, and every file sits against the item it satisfies.
By hand todayOpening each document, checking what it is, renaming it and filing it.
Everything waiting on your certifiers sits in one queue, whichever project it belongs to. Mark items satisfied, request changes, comment on the item. Each client sees it immediately and each register updates itself.
By hand todayOpening project after project to see what has come in, then back to a spreadsheet to update statuses by hand, then emailing it.
When a stage is complete its documents go to the portal your jurisdiction uses, under that portal's own document types. No zip folders to split and nothing to upload twice.
By hand todayDownloading the documents, splitting them into zip folders and matching them to the portal's document types.
Filing documents is the visible half. Building condition schedules, splitting them and rebuilding them every time a consent is modified is the half that costs more, because it takes a certifier rather than an administrator.
Admin nobody budgets for, a year
$627,000Substitute your own numbers. Loaded costs are salary plus on-costs, covering superannuation, payroll tax, leave, insurance and overhead, spread across billable hours. Handling, review and reconciliation times are assumptions, and we would measure them against your practice during a pilot rather than ask you to take ours. Condition work is counted only on projects carrying a consent schedule, so complying development is excluded.
Registered certifier, building surveyor, private certifier, independent certifier. Whatever the title, the job is the same: requirements, evidence, review, sign-off. Jurisdiction is a filter on the checklist item, not a different product, so your templates and your local language load in rather than needing a rebuild.
Your data
Compliance records carry evidentiary weight, so the audit trail is treated as a core control rather than a logging feature.
Amazon Web Services, Sydney region. All client data, documents and backups stored in Australia. AES-256 at rest, TLS 1.2 or higher in transit.
Immutable history on every checklist item covering creation, modification, supersession, status change and decision, with the identity and timestamp of the party responsible. Superseded versions are never overwritten or deleted. Exportable as evidence for dispute, insurance or regulatory purposes.
Role based and project scoped. Subcontractors and consultants get an upload link limited to the requirements assigned to them, with no visibility of the wider project.
You own all data, documents and compliance records at all times. Self service export at any time at no cost, in original file formats with a structured CSV and JSON manifest. On termination, a complete export within 10 business days at no cost.
Send us a consent document or checklist and we will show you the client view on the same call.
Pay once for the project. No per-CC, per-user or per-condition fees.
Example: a project with five staged CCs is one Single stage fee, not five.
All your CCs, all your OCs, or handover
Per project, up to $40m contract sum
All CCs, all OCs and handover
Per project, up to $40m contract sum
Certifiers, consultants, trades and project managers you invite work in DocuBuild at no cost, with no seat limits.
Already know DocuBuild, or want to see how something works before you commit? Browse the support library →
Tell us how your approvals are staged and we'll tell you whether one stage or the full lifecycle makes sense.
Most OC delays have nothing to do with the building. They come from documents nobody started early enough, and certificates that bounce over a missing signature.
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